{"id":3509,"date":"2019-07-15T10:57:12","date_gmt":"2019-07-15T10:57:12","guid":{"rendered":"https:\/\/www.lastminutemusicians.com\/blog\/?p=3509"},"modified":"2026-04-14T13:55:19","modified_gmt":"2026-04-14T12:55:19","slug":"how-to-get-the-best-out-of-your-wedding-band","status":"publish","type":"post","link":"https:\/\/www.lastminutemusicians.com\/blog\/how-to-get-the-best-out-of-your-wedding-band\/","title":{"rendered":"How to get the best out of your wedding band"},"content":{"rendered":"\n

Last updated: April 2026<\/em><\/p>\n\n\n\n

So, the stage is set! You\u2019ve got your venue, your big day is all planned out and, importantly\u2026 the entertainment has been booked! Whether you have opted for an 11-piece <\/strong>soul band<\/a>, or a solo <\/strong>acoustic act<\/a>, there are few things you can do to help your entertainer put on the best show they can… After all, that\u2019s the aim for everyone involved! In this blog, we give you our top tips – refined from years of working with thousands of UK wedding bands<\/a> – for ensuring your event runs smoothly.<\/strong><\/p>\n\n\n\n

Still deciding between live music and a disco? Our comparison of a wedding band or DJ<\/a> for your big day walks through the pros, cons and costs of both options before you lock in your entertainment.<\/p>\n\n\n\n

Your act has probably already provided you with a list of their requirements for the show, but if for some reason they haven\u2019t (perhaps it is a very last minute booking, or done through a third party) then here are some general things to consider, once you\u2019ve booked your wedding entertainment. Don’t forget that you can always refer to our band booker checklist<\/a> for help!<\/p>\n\n\n\n

\"LMM<\/figure>\n\n\n\n

Requests<\/strong><\/h2>\n\n\n\n

Most professional musicians will try to be as accommodating as they can with their set list, but it is important to remember that getting them to play a tune isn\u2019t as simple a choosing from a Spotify playlist. <\/p>\n\n\n\n

A band\u2019s repertoire will have been carefully selected, arranged and rehearsed, so if you have any particular favourites that you\u2019d like to hear, make sure you let them know in advance. If these songs aren\u2019t already on their list, try to limit the amount of new songs you ask them to do. 3 or 4 requests will probably be fine, but, again, make sure they are sent over far enough in advance to facilitate transcription and rehearsal. It’s also worth knowing which tracks to avoid<\/a> on the day, so you don’t accidentally kill the mood.<\/p>\n\n\n\n

\"bass\"<\/figure>\n\n\n\n

If you\u2019re looking for the band to perform your first dance, remember – each band is different and it is sometimes impossible for the exact subtleties of each record to be reproduced. <\/p>\n\n\n\n

As such, think carefully about whether you would like the band to perform your song, or if you would rather have the original version played through their PA system. Most bands will be happy to accommodate this, and won\u2019t be in the least bit offended, as they know it\u2019s an incredibly personal choice. <\/p>\n\n\n\n

The flip side of this is, of course, that you could end up with a version of the song that you love even more! For example, an acoustic act doing a \u201clive lounge\u201d acoustic version of a song you know well, may bring a tear to your eye! Most bands will also be able to record a simple demo, so you can hear their version in advance.<\/p>\n\n\n\n

Some bands may charge a small fee for significant amounts of additional requests. You can also read our article on choosing music for your wedding reception<\/a> for help with requests.<\/div>\n\n\n\n

Trust the band to read the room<\/strong><\/h2>\n\n\n\n

Once you’ve shared your must-plays and your do-not-plays, try to resist the urge to pre-plan every single song of the night. Experienced party bands<\/a> spend most of their working lives reading wedding crowds, and a good band will often switch up their set on the fly to keep your dance floor packed. Give them a sense of the vibe you’re after, point out any no-go songs or artists, then let them do what they were hired to do. You’ll almost always end up with a better party than if you hand them a rigid minute-by-minute setlist.<\/p>\n\n\n\n

Share your timeline<\/strong><\/h2>\n\n\n\n

One of the simplest ways to get more out of your band is to send them your running order in advance. A quick email the week before with arrival time, speeches, cake cut, first dance, evening guest arrivals and carriages helps the band build their sets around the key moments of your day – rather than guessing when to drop their biggest tracks.<\/p>\n\n\n\n

If you’re finalising your set list at the same time, our analysis of the most popular timeline and song requests<\/a> from 2,500+ wedding band set lists is a good starting point for inspiration.<\/p>\n\n\n\n

Load in<\/strong><\/h2>\n\n\n\n

When working out where your band is going to be positioned in your venue, it\u2019s worth taking into consideration how they will load in their equipment and get it out again. <\/p>\n\n\n\n

This isn\u2019t specifically your problem – the band will, of course, take care of it, but if you\u2019re given the choice of several spaces, it may be worth thinking about. The last thing that you want is someone loading in large equipment, right through the middle of the wedding party!<\/p>\n\n\n\n

This will help ensure the smooth running of the day. If your band\u2019s load in is particularly difficult (far away from their parking space, for instance) then it will need to be factored into their set up time, so let them know in advance. <\/p>\n\n\n\n

\"wedding<\/figure>\n\n\n\n
Remember, even small acts will usually travel with quite a lot of heavy equipment, often transported in bulky flight cases. It may be worth setting aside a space for them to store any cases in, if access to their vehicle isn\u2019t easy.<\/div>\n\n\n\n

Sound check and set-up time<\/strong><\/h2>\n\n\n\n

Most wedding bands need somewhere between 60 and 90 minutes of uninterrupted time to load in, set up, line check and sound check. Wherever possible, try to build this into your day so it happens while guests are somewhere else – for example during the wedding breakfast in a separate room, or before guests arrive in the evening. A rushed set-up almost always leads to a rushed sound check, which is the number one cause of muddy audio and late starts. If your venue is tight on space or has a noise curfew, flag it to your band early so they can plan accordingly.<\/p>\n\n\n\n

Space<\/strong><\/h2>\n\n\n\n

Hopefully, you will have already considered this at the booking stage, but – as a general rule – the more space you can give your act, the better. <\/p>\n\n\n\n

Many venue managers will be looking to get any temporary dance floor down as soon as they can, when they turn the room around. It might be worth leaving word with them (or instructing an bridesmaid\/groomsmen) that your band should be left a good amount of space. If you don\u2019t have specific dimensions, it\u2019s a good idea to over budget – no band will ever complain about having too much space.<\/p>\n\n\n\n

Most bands will be able to provide you with a minimum space requirement that you can forward on to your contact at the venue.<\/div>\n\n\n\n

Food and drink<\/strong><\/h2>\n\n\n\n

If you have booked through an agency, then it is probably already written into your contract that you should provide the band with a hot meal and soft drinks for their performance. <\/p>\n\n\n\n

Even if you are not legally required to do this, it is usually commonplace to feed the band, when possible. Don\u2019t forget, you are not only hiring someone to perform at your wedding, they are also giving up a significant portion of their weekend to do it, sometimes far away from their friends, family and loved ones (possibly overnight). <\/p>\n\n\n\n

Providing them with a hot meal or access to the buffet is just one of those things that makes your band a little more comfortable, and will help fuel them up with all the energy they need to put on a brilliant show! <\/p>\n\n\n\n

\"food<\/figure>\n\n\n\n
As you might imagine, sometimes a cup of coffee on arrival can be a lifesaver after a long journey!<\/div>\n\n\n\n

While some people allow (or even encourage!) their band to drink alcohol, this should be at your discretion. No band should ever have so much to drink that it causes detriment to the job they were hired to do. Most professional bands will either have very moderate amounts of alcohol before a performance, or not drink at all, especially if driving\u2026 That said, sometimes a cold bottle of beer can be just thing to reward your musician for a job well done, after the performance, if you are feeling kind!<\/p>\n\n\n\n

Green room<\/strong><\/h2>\n\n\n\n

While it is not always possible, a space for your band to keep out of the way and get changed in, will always be appreciated. They may need to warm up, tune up and generally get ready, and so some larger bands may stipulate this in their contract, as it may be specifically needed in order to facilitate their performance.<\/p>\n\n\n\n

Often, your venue will be able to help you with this, providing an empty conference room or some other suitable space. That said, some bands will be able to make do with just the hotel lobby and the public toilets for a changing room!<\/p>\n\n\n\n

Payment terms<\/strong><\/h2>\n\n\n\n

It may sound obvious, but in order to ensure a smooth running of your big day, it is always best to sort out a payment method for your entertainment in advance.<\/p>\n\n\n\n

This does not always mean that you have to literally pay in advance (although payment terms will vary) but simply agreeing how you will settle the balance can be very helpful. If you do agree to pay in cash on the day of your wedding, it is best to get this sorted out quickly – the last thing anyone needs is a night spoiled by any confusion over money.<\/p>\n\n\n\n

Any contract you sign will usually have payment terms attached. You can see some example contracts that a musician might ask you to sign by reading our blog on contracts for musicians.<\/a><\/div>\n\n\n\n
Wedding band fees in the UK vary significantly based on band size, experience, location and the length of your booking. For a realistic idea of what to budget, see our guide on how much wedding bands typically cost<\/a> and our breakdown of real-world UK pricing data<\/a> from working musicians.<\/div>\n\n\n\n

Do you play in a wedding band? Have any top tips for clients? Post them in the comments below. Don\u2019t forget to share this blog with anyone who might find it useful!<\/strong><\/p>\n\n\n

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\n 5\/5 - (3 votes) <\/div>\n <\/div>\n","protected":false},"excerpt":{"rendered":"

Last updated: April 2026 So, the stage is set! You\u2019ve got your venue, your big day is all planned out and, importantly\u2026 the entertainment has been booked! Whether you have opted for an 11-piece soul band, or a solo acoustic act, there are few things you can do to help your entertainer put on the […]<\/p>\n","protected":false},"author":3,"featured_media":3514,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"class_list":["post-3509","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-advice-for-event-planners"],"yoast_head":"\nGet the Best From Your Wedding Band: 8 Pro Tips<\/title>\n<meta name=\"description\" content=\"Pro tips on getting the best out of your wedding band: set lists, first dance, load-in, space, food, and payment terms for a smooth reception.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.lastminutemusicians.com\/blog\/how-to-get-the-best-out-of-your-wedding-band\/\" 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